Why Haiilo enterprise search is the solution to your $2.5m productivity issue

You sit down at your desk, ready to tackle your most important task of the day. But before you can start, you need a file – a document buried somewhere in your company’s intranet, HR portal, SAP, or wherever. You spend minutes, then half an hour, clicking through directories, scanning vague file names, and messaging colleagues for help.

Sound familiar?

It should, because every day, employees lose valuable hours searching for information. The average employee spends 1.8 hours every day – or 9.3 hours per week – just looking for documents and data. That’s one full workday wasted every week.

Large organizations suffer $2.5 million a year in lost productivity because employees can’t find the right information fast enough.

Why haven’t we fixed the $2.5 million productivity problem?

It’s easy to ignore information searches as an everyday inconvenience, but this problem is entirely avoidable.

The solution: enterprise search

Enterprise search is an AI-powered tool that instantly retrieves the information you need from the intranet, minus the wasted time. Instead of sifting through clutter, simply enter a query and get results in seconds.

The research is clear. Companies that invest in enterprise search and knowledge management systems see a 35% increase in productivity. AI-powered search can cut search time by 30-50%.

How enterprise search transforms your workplace

1. Faster access to documents
   Instead of wasting minutes or hours digging through folders, employees get the files they need in seconds and keep work on track.
   
   💡Actionable tip: Track how long your team spends looking for information each week. You might be shocked by the hidden time costs.
2. Better cross-team collaboration
   By connecting content across tools and departments, knowledge becomes easy to find and share. Ultimately, breaking down silos.
   
   💡Actionable tip: Map out your tech stack and identify how many tools store knowledge. An enterprise search solution can connect them all.
3. More confident decision-making
   Quick access to reports, project data, and insights means teams can move faster and make smarter choices.
   
   💡Actionable tip: Start incorporating data from your enterprise search dashboard into your regular reporting processes.
4. More relevant search results
   AI personalization tailors results to the user’s role, behavior, and search intent. No more digging through irrelevant links.
   
   💡Actionable tip: Encourage users to use natural language queries and observe how results improve over time.
5. One place to search everything
   A single search bar connects Google Drive, SharePoint, Slack, and more. Drastically reduce app switching and duplicate searches.
   
   💡Actionable tip: Ask your team how many tools they use daily. A unified search interface can address tool fatigue.
6. Stronger security and compliance
   Search results respect permissions and access levels, ensuring sensitive content is protected without extra manual work.
   
   💡Actionable tip: Review access control policies and integrate your identity provider (like Okta or Azure AD) with your search platform for seamless security.
7. Faster onboarding experience
   New employees can instantly find the resources they need, without relying on coworkers or searching blindly through unfamiliar systems.
   
   💡Actionable tip: Create an “Onboarding Starter Pack” and tag all documents in your enterprise search tool for easy discoverability.
8. More connected remote teams
   Distributed employees can easily find the same information as their in-office peers, without time zone delays or support requests.
   
   💡Actionable tip: Run a remote team audit. How many information bottlenecks could be solved with better search?
9. Clearer insight into employee needs
   Search analytics show what employees are looking for, what content is missing, and what’s worth updating.
   
   💡Actionable tip: Review your search analytics monthly and use the insights to update FAQs, build new resources, or refine intranet content.
10. Fewer internal support tickets
    Self-serve access to files and answers reduces the number of repetitive questions hitting your IT and ops teams.
    
    💡Actionable tip: Measure the volume of “how-to” or access-related tickets before and after implementing enterprise search. The drop-off is usually significant.

Are you ready for enterprise search?

Ask yourself:

• Are employees creating duplicate documents?
• Are internal Slack/Teams messages often about “where’s that file?”
• Is onboarding taking longer than expected?

If the answer to any (or all) of those questions is “yes”, the answer is clear.

How Haiilo creates a more engaged workforce

Enterprise search is just one part of the productivity equation. 

At Haiilo, we know that engaged employees need more than just faster search results, they need seamless communication, effortless collaboration, and tools that enhance their work instead of slowing them down. 

Our all-in-one employee engagement platform combines enterprise search with internal communication and knowledge-sharing tools.

The result? A workplace where information flows freely, engagement flourishes, and employees focus on meaningful work instead of wasting time searching for files.

How does Haiilo Enterprise Search work?

As a Haiilo customer, your content doesn’t just stay in Haiilo, it becomes an active part of your digital ecosystem. Thanks to seamless integration, Haiilo content is accessible across the tools your people already use every day, giving you more visibility and less friction.

Haiilo now integrates directly into your enterprise search environment, making it easy to discover content both inside and outside the Haiilo platform. Whether your employees are searching through a centralized enterprise search solution or within Haiilo itself, they’ll find what they need, fast.

At the core of this capability is an API-based implementation that enables Haiilo to connect with your enterprise search provider. This two-way integration means:

• Enterprise search tools can access Haiilo content and display it natively within their own interfaces.
• Users can discover Haiilo content – including users, pages, communities, events, files, blog and wiki articles, timeline entries, and communication posts – directly from their preferred search engine.

This streamlined approach enhances knowledge discovery, boosts productivity, and ensures that Haiilo content becomes a central, searchable part of your digital workplace.

💡 Read: How to set up Haiilo Enterprise Search

Stop searching, start working

The cost of searching for documents is bigger than you think. It’s not just an inconvenience, it’s a productivity drain that costs millions and frustrates your employees. But it’s fixable.