It’s 10:12 AM. Sarah, an IT specialist, just received an urgent Slack message from her manager: “Where do I find the new travel expense form?” She sighs. She’s answered this before. But with tool sprawl, outdated file versions, and ever-shifting SharePoint folders, who can blame them?
If this sounds familiar, you’re not alone.
Today’s employees are not lacking for digital tools, they’re drowning in them. They’re disconnected, outdated, difficult to use, and that brings frustration, fatigue, and serious productivity losses.
The hidden cost of digital fatigue
According to McKinsey, employees spend 1.8 hours every day – almost 20% of their working time – just searching for the information they need to do their jobs. Add to that the 46% of employees who say they’re overwhelmed by workplace technology, and the scale of the problem is clear.
💡Read: How digital fatigue is hurting your team
More than half the workforce are feeling digitally defeated. But what’s truly alarming is what this does beneath the surface:
- Productivity drops. Employees waste hours doing digital scavenger hunts.
- Engagement drops. No one feels inspired by a tech maze.
- Trust in systems drops. When “Where do I find it?” becomes a daily mantra, confidence in leadership falters.
Real-life complaints we hear every day
- “I don’t know where anything is anymore.”
- “I get sent five links to five different versions of the same file.”
- “It takes longer to find the process than to do the task.”
- “I wish our systems just talked to each other.”
This is not a people problem. It’s a systems problem.
Enter: Haiilo
Haiilo is the employee experience platform designed for the real world of work. It cuts through the noise and connects people to what matters – fast.
Let’s break it down.
1. Seamless task completion
No more clicking through 14 tabs. Haiilo gives employees one clear path to complete everyday tasks. Whether it’s finding HR forms, updating personal info, or launching a project, it’s intuitive, familiar, and fast.
2. AI-powered answers
Employees can ask natural questions: “How do I report sick leave?” or “Who’s our DPO?”. Haiilo’s smart AI gives them the answers, immediately. Not a PDF. Not a broken link. A real, usable answer.
3. A productivity multiplier
When people find answers quickly, work flows. Teams spend less time searching and more time solving. That 1.8 hours per day? We give it back.
4. Always-up-to-date information
With Haiilo, version control chaos is a thing of the past. It’s the one place where information is published, governed, and trusted.
5. Connected ecosystem
No more silos. Haiilo integrates with Microsoft 365, Teams, Slack, Google Workspace, and more. It becomes the connective tissue of your digital workplace.
The business impact
For a 1,000-person organization:
- 1.8 hours lost/day x 220 working days = 396,000 hours/year
- At €40/hour avg. cost = €15.8M in productivity lost annually
So what would reclaiming even 25% of that time mean to your business?
👀 See more: How Haiilo delivers real business impact
Your workforce deserves better
It’s time to stop blaming employees for being “unproductive” when the real culprit is your chaotic digital landscape.
Haiilo simplifies the way your people work, communicate, and connect, turning information overload into clarity, and digital fatigue into focus.
And here’s the kicker: they’ll actually want to use it.
Let’s build the business case together
Whether you’re in IT, internal comms, or HR, your role is pivotal in shaping the employee experience. Haiilo helps you deliver a smarter, faster, more human digital workplace.
See how much you could boost productivity with Haiilo
